Privacy Policy

Contracting Parties

At Pinvite.ro, we are particularly concerned with the protection and confidentiality of data. The purpose of our privacy policy is to ensure the security and appropriateness of the Pinvite.ro platform for all users. Our privacy policy is valid for the use of Pinvite.ro services and explains what kind of information is processed, how it is processed, and the reasons for which it is processed. Pinvite.ro is owned by the company MABSOFT S.R.L.. At Pinvite.ro, we provide event invitation management and automation services. Consequently, we process the personal data of customers and also of event participants.

• 1.Definitions

• 1.1"Controller" means an entity that determines the purposes and means of processing personal data.
• 1.2"Client" refers to a person or entity who completes the registration process on Pinvite.ro to use the Services.
• 1.3"Data protection laws" encompass all laws and regulations concerning data protection and privacy in the EU, EEA, and their member states, Switzerland, and the United Kingdom, applicable to the processing of personal data.
• 1.4"GDPR" refers to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
• 1.5"Personal data" includes any information relating to an identified or identifiable natural person.
• 1.6"Processing" includes any operation or set of operations performed on personal data, whether or not by automated means, such as collection, recording, organization, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction. The terms "Process", "Processes", and "Processed" shall be interpreted accordingly.
• 1.7"Processor" means a natural or legal person, public authority, agency, or other body that processes personal data on behalf of the controller.
• 1.8"Services" comprise any product or service provided by Pinvite.ro in accordance with the Pinvite.ro Terms and Conditions.
• 1.9"Participant" refers to a person who participates in events organized by the Client through our Services.
• 1.10"We", "us", and "our" refer to Pinvite.ro.

• 2.Consent

• 2.1By using our services, you agree to comply with our Privacy Policy, Terms and Conditions of Use, and consent to the collection, storage, use, and disclosure of your personal information as specified in this privacy policy.
• 2.2Each time you access our website or use the Service and whenever you voluntarily or involuntarily provide information, you agree to the collection, use, and disclosure of the information provided and consent to receive emails or be contacted through messaging apps or phone calls, as described in this Privacy Policy. Whether you register or not, this Privacy Policy applies to all users of the site and services.

• 3.Processed Information

  Pinvite.ro collects both personal and non-personal data about you and will process this data throughout the duration of your use of the Services, in accordance with the Terms and Conditions of Use:

• 3.1Personal data:
• 3.1.1Customer information: identification and contact details (name, phone number, email, address, geographic location, photos), personal interests or preferences (including purchase history, profile information), IT information (IP addresses, usage data, cookies, browsing data on our online pages, location data, browser data).
• 3.1.2Participant information: identification and contact details (name, age group, phone number, email address, in some cases photos), IT information (IP addresses, usage data, cookies, browsing data on our online pages, location data, browser data).
• 3.1.3At any time, you have the option to log in and modify or delete personal identification data. You can refuse to provide personal data for our services, but some of the personal information we request, such as email address, first name, last name, is necessary for service usage. If you decide not to provide them, we reserve the right not to provide the service.
• 3.2Non-personal data:
• 3.2.1Browser and device information: location, device type, browser type or operating system, time and date of access, browsing activity, screen resolution, plug-ins and version of the services you use, and other information that does not personally identify you.
• 3.2.2Service usage information and information from other sources: we may receive information about how and when you use the services, which we store in log files or other types of files associated with your account and connect them to other information we collect about you.
• 3.2.3We may also obtain information about you or your participants from third-party sources, such as public databases, social media platforms, third-party data providers, and our joint marketing partners. This information may include, for example, time, date, browser used, demographic information, device information (such as device type, browser type or operating system, IP addresses), information about social media usage, information about page views and search results and links, actions you have taken, anonymous usage data, entry/exit pages and URLs, preferences you have communicated, and preferences generated based on the data communicated and the number of clicks.
• 3.3It is important to note that Pinvite.ro does not assume responsibility for the content added by the client to invitations, whether it be text or images.

• 4.Processing Purpose

• 4.1Pinvite.ro uses the collected information to ensure the operation of the Services, to maintain their quality, to provide general usage statistics, to promote and analyze the Services, to provide customer support and send information about the Services, to protect the rights and safety of customers, participants, third parties, and ourselves, to send personalized informational or promotional content, and to provide marketing insights, to ensure compliance with terms and conditions and legal requirements, to verify identity and provided information, payments, to understand demographic data, customer interests and needs, and other trends among users, and for other business purposes.
• 4.2We reserve the right to combine personal data with other information we process to personalize informational content and improve our ability to provide services based on preferences, marketing restrictions, advertising, targeting, or to develop and provide relevant and tailored products and features to meet your usage needs.

• 5.Methods of Collecting Information

• 5.1Information provided by our clients: They may upload personal data collected from their participants or from other individuals. We do not maintain a direct relationship with the participants in our clients' events or with other individuals outside our clients. The processing of our personal data is based on the freely given consent of the data subject, and clients are responsible for ensuring they have the necessary permissions to process the personal data of participants or other individuals.
• 5.2Tracking technologies: for optimizing the performance of the services, Pinvite.ro uses:
• 5.2.1Cookies: Cookies are data files transferred by a website to your computer's hard disk to be retained. Although most web browsers are set to accept cookies, you can change this setting in your browser preferences. However, refusing cookies may result in incorrect or inconsistent behavior within the usage of Pinvite.ro. We use cookies to enhance your experience on Pinvite.ro and by collecting this data, we can store information to avoid the need to re-enter it on each visit to Pinvite.ro. We also use them to monitor visitor values on Pinvite.ro, such as page views, time spent on site, and the number of visitors.
• 5.2.2Email tracking pixel: We insert single-pixel gifs in the emails we send, allowing us to collect information about when the email was opened and your IP address, browser or email client type, and other similar details. Data collected from these web beacons is used to generate reports on how the automated communications sent by the System were received, to measure the time spent in the services, pages visited, and Service performance.
• 5.2.3Unique identifiers and similar tracking technologies: We may also use other tracking technologies to manage the Services, track your movements within the Services, analyze trends, monitor behavior, deliver targeted advertising, and collect demographic information. This data helps us measure the performance of the Services and improve our features for certain customer segments.
• 5.3Log data monitoring: we may collect information from logs each time you access our Service. This data could include IP address, browser type and version, pages visited on Pinvite.ro, and other usage statistics. When accessing Pinvite.ro from a mobile device, log data may include the device type, your device's IP address, operating system, and other features.
• 5.4Third-party services: we use services from third parties such as Google Analytics and Facebook, which collect and analyze log data to help us improve Pinvite.ro and occasionally to use them for online advertising purposes. Our third-party partners may use cookies or other tracking technologies to provide you with advertising on other sites based on your browsing activities and interests. More information about these practices, including how to opt-out of targeted advertising, can be found here: https://www.aboutads.info/choices/.

• 6.Transfer to Third Parties

• 6.1By accepting the provisions of this document, you agree to the possibility of selling, lending, or renting your personal data to a third party. We reserve the right to share the information collected for the purposes described in this privacy policy with third parties who assist us in providing, improving, promoting, or supporting our services, or who assist us in our business operations and service delivery, such as payment processors, hosting services, analytics services, content delivery services, advertising partners, etc. Additionally, we may share information with third parties if required by law.
• 6.2By accepting the provisions of this document, you agree to the possibility of disclosing and using non-personal data for any purpose, as this information cannot be used to identify you or any other person.

• 7.Email Communications and Opt-Out Option

• 7.1We reserve the right to send email communications related to your use of the Pinvite.ro platform. Based on the personal data provided by you, we undertake to communicate with you in response to your requests to provide the requested services and to manage your account. Additionally, we may use your personal data to send you updates and other communications for promotional purposes. Each email will contain an unsubscribe link from our newsletter and notifications. We reserve the right to send important messages regarding administrative matters, updates, disputes, and customer service issues that are necessary for service provision.
• 7.2If a participant no longer wishes to be contacted by Pinvite.ro on behalf of the client, they can contact us at the contact address or directly contact our client. We will retain the personal information we process on behalf of our clients for as long as necessary to provide our services or to comply with legal obligations. The client is fully responsible for ensuring all necessary support to participants regarding their personal data.

• 8.Information Security

• 8.1Pinvite.ro adopts reasonable precautions, including technical and organizational security measures, to ensure an adequate level of security in relation to the risks involved. We adhere to industry best practices to protect personal data against any security breach, including accidental or unlawful destruction, alteration, unauthorized disclosure, or access to personal data, thereby ensuring their security and confidentiality. However, it is important to understand that despite our efforts to implement adequate security measures, we cannot provide an absolute guarantee against possible data breaches or unauthorized access to your information. There are inherent risks associated with the digital environment, including the possibility of unforeseen events, incidents, or cyberattacks that could compromise data security. By using our Service, you implicitly acknowledge and agree to assume these risks.
• 8.2The client is responsible for reviewing the information provided by Pinvite.ro regarding the security of its data and independently assessing whether the services provided meet the requirements and legal obligations imposed by data protection legislation. In addition, the client is responsible for the secure use of the Services, including securing account authentication data, protecting the security of personal data during transit to and from the Services, and taking any appropriate measures for encryption or secure backup of personal data used in the Services.

• 9.Policies Regarding Links to Other Websites

  Within our Service, we have the ability to provide links or compatibility with other platforms or applications. However, we do not assume responsibility for the privacy practices used by those web pages or for the data or content they display. This privacy policy strictly applies to the information we collect through our Service. Therefore, this privacy policy does not apply when you use a third-party website through our Service. If you use or access services provided by third parties and linked to our Service, then the privacy policy of that other site or application will apply to that use. We suggest our users to review the privacy statements of other websites before accessing them.

• 10.Merger or Acquisition Situations

  In the event that we undergo a business transaction, such as a merger, acquisition by another company, or a sale of all or a portion of our assets, your personal information may be among the assets transferred. You understand and agree that such transfers are possible and permitted under this Privacy Policy. Therefore, any buyer of our assets may continue to process your personal information in accordance with the provisions of this privacy policy.

• 11.Your Rights

  Regarding your personal data, you have the following rights:

• 11.1Right of access: you have the right to request information about your personal data we hold and to request a copy of it.
• 11.2Right to rectification: you have the right to request correction of any inaccurate or incomplete personal data we hold about you.
• 11.3Right to erasure: you have the right to request the deletion of your personal data in certain circumstances.
• 11.4Right to restriction of processing: you have the right to request that we restrict the processing of your personal data in certain circumstances.
• 11.5Right to data portability: you have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit it to another data controller.
• 11.6Right to object to processing: you have the right to object to the processing of your personal data in certain circumstances, including processing for direct marketing.
• 11.7Right to withdraw consent: where the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. To exercise these rights, please contact us using the contact details below. We will respond to your requests in accordance with applicable data protection law.

• 12.Updates to the Privacy Policy

  We may periodically update this Privacy Policy to reflect changes in our data processing practices. We will post a visible notice on our website to inform you of any significant changes and, in certain circumstances, we will send you a notification by email. We encourage users to periodically revisit this page and check the latest version of the Privacy Policy. By continuing to use our website or services after changes are posted on this page, you agree to these changes and agree to be bound by them.